Work for William Mattar Law Firm

William Mattar, P.C. is a growing law firm that focuses on auto injuries. Our home office is located in Williamsville, NY, and we service areas throughout New York State, including Buffalo, Rochester, Syracuse, and Albany.

William Mattar’s culture is constructed around providing the firm’s clients with renowned customer service.

William Mattar Best Companies to Work for New York 2017
We are proud to announce that William Mattar was named one of 2017's Best Companies to Work for in New York. As a firm focused on helping people, we understand that this starts with how we treat each other. We’re happy to be recognized for creating such a notably positive work environment!

Current Openings

Associate Attorney

The Associate Attorney handles client cases from the initial client meeting through resolution. We require at least one year of experience in a personal injury law firm or one year experience in the insurance industry handling personal injury claims. Must have an excellent understanding of the CPLR, No Fault Regulations, various auto and property insurance coverage, and endorsements. Candidate must be admitted to practice law in New York State and have a JD from an ABA accredited Law School.

Click here to apply.

Legal Assistant for Litigation

The Legal Assistant/Paralegal works as the support staff for Attorneys handling client cases from the initial client meeting through resolution or until judicial relief is required to resolve the case. Assist attorneys with the following:

  • Communicate information to clients
  • Draft correspondence and documents using firm templates
  • Assemble enclosures and exhibits
  • Request, receive and summarize police accident reports, private investigation reports and medical records
  • Communicate with insurance representatives, attorneys, Courts, etc.
  • Coordinate filing of documents with various Courts
  • Coordinate service of process, subpoenas, etc.
  • Aid attorney with other client related procedures
  • Coordinate Pre-settlement Funding at request of clients

Click here to apply.

Legal Assistant for Pre-Litigation

The Legal Assistant/Paralegal works as the support staff for Attorneys handling client cases from the initial client meeting through resolution or until judicial relief is required to resolve the case. Assist attorneys with the following:

  • Communicate information to clients
  • Draft correspondence and documents using firm templates
  • Assemble enclosures
  • Request, receive and summarize police accident reports, private investigation reports, medical records
  • Communicate with insurance representatives
  • Aid attorney with other client related procedures
  • Coordinate Pre-settlement Funding at request of clients

Click here to apply.

Medical Records Coordinator

Medical Records Coordinator is responsible for requesting medicals records, making follow up calls to medical providers, and coordinating payments for medical records.

Essential Functions:

  • Process incoming and outgoing mail and maintain closed client files
  • Request medical records pursuant to client requests
  • Make follow-up calls to medical providers regarding status of medical records requests
  • Process outgoing mail for the firm for pick-up and delivery to the mailbox/post office
  • Receive all incoming mail and forward it to Document Processing Department
  • Coordinate payments for medical records
  • Maintain closed client files
  • Effectively utilize case management software to manage workload, document all work, case expenses and payments, and communicate with firm employees

Click here to apply.

Bookkeeper

The Bookkeeper to take care of Accounts Payable, analyze financial data, and prepare reports.

Essential Functions:

  • Summarize current financial status by analyzing general ledger accounts
  • Avoid legal challenges by complying with federal, state, and local legal requirements and regulations
  • Protect firm’s value by keeping information confidential
  • Provide financial information by answering accounting procedure questions; researching and interpreting accounting policy and regulations
  • Interact with internal customers and vendors directly and through their A/R departments
  • Enter all incoming bills into QuickBooks on a weekly basis
  • Identify and prioritize all the payment due dates for the upcoming week
  • Ensure that all bills are paid within a week of the due date
  • Confirm disbursements on settled or lost files on a daily basis by matching to what was paid, using QuickBooks as reference
  • Issue client disbursement checks as requested
  • Make daily deposits into various firm accounts
  • Deposit checks to the firm escrow account and issue checks from the firm escrow account
  • Maintain accounting files, keeping them up-to-date and organized
  • Work on projects as assigned

Experience:

  • Experience with automated accounting systems is a must
  • Must be proficient with MS Office (Excel, Word, Outlook)
  • Excellent communication, interpersonal, and organizational skills
  • Strong organizational skills, attention to detail, and a high level of accuracy and professionalism
  • Ability to multitask, prioritize workflow, and problem solve
  • Ability to work both independently and as team player, and also interact with a variety of personalities

Click here to apply.

Document Processor

Document Processor is responsible for processing all incoming mail and facsimiles, cataloguing scanned paper files, and cataloguing case evidence.

Essential Duties:

  • Extend outstanding customer service to internal and external clients
  • Process and sort all incoming mail and faxes
  • Distribute all processed mail and facsimiles to the intended recipients according to established criteria
  • Follow an established document flow process by organizing and cataloguing previously scanned paper files
  • Maintain the accuracy and integrity of the catalogued items
  • Organize and create a catalogue of existing evidence for client cases
  • Maintain catalogue in order and update as new evidence becomes available
  • Establish and maintain professional relationships with attorneys, colleagues, and management
  • Effectively utilize case management software to manage workload, document all work, and communicate with firm employees
  • Attend and participate in trainings for continued growth and development
  • Participate in special projects assigned by management while completing daily tasks
  • Other duties as assigned

Education Requirements: Associate’s degree in a related field

Experience Requirements: Experience working with documents both paper and in electronic format

Click here to apply.

Information Processing Assistant

Information Processing Assistant is responsible for processing all incoming mail and facsimiles, cataloging scanned paper files, requesting and processing medical records. Distribute all processed mail and facsimiles to the intended recipients according to established criteria.

Click here to apply.

Client Service Representative for Intake

The Client Service Representative for the Intake Department handles the initial contact with new or prospective clients. The Intake Department begins the process of creating a case file and seamlessly transitions this through to the assigned attorney and legal assistant. Assist attorneys with the following:

  • Draft correspondence and documents using firm templates
  • Assemble enclosures
  • Request police accident reports

Click here to apply.

Intern / Clerk

Click here to apply.